RubiComps Cookie Policy
Last updated: September 2026
This Cookie Policy explains how VFD SaaS Technologies Ltd, trading as RubiComps (“RubiComps”, “we”, “us” or “our”), uses cookies and similar technologies on the RubiComps website and Platform.
RubiComps is a trading name of VFD SaaS Technologies Ltd, company number 09312818, incorporated in England and Wales.
1. What are cookies and similar technologies?
Cookies are small text files placed on your device when you visit a website. They allow a website to recognise your device, remember preferences, maintain sessions and perform other functions.
We may also use other technologies that store information on, or access information from, your device, including local storage, session storage, pixels, scripts, tags and similar technologies. We refer to these collectively in this Cookie Policy as “cookies and similar technologies”.
The rules governing these technologies apply not only to traditional cookies but also to other technologies that store or access information on a user’s device.
2. How we use cookies and similar technologies
We use cookies and similar technologies for the purposes described below. The technologies we use may change as our website and Platform develop.
2.1 Strictly necessary cookies and technologies
These cookies and similar technologies are required for the website or Platform to operate properly and to provide services requested by you.
They may be used to:
- maintain your login session;
- authenticate users;
- keep your Account secure;
- maintain the security and integrity of the Platform;
- remember essential settings and preferences;
- enable core Platform functionality;
- maintain the functionality of the website or Platform; and
- remember choices relating to cookie consent.
This may include the use of browser technologies such as cookies, session storage and local storage.
Where these technologies are strictly necessary to provide a service requested by you, they may be used without prior consent where permitted by applicable law.
2.2 Functional and preference technologies
Where used, functional and preference technologies allow us to remember choices and preferences so that the website or Platform can provide a more convenient experience.
Under UK law, certain technologies may be used without prior consent where their sole purpose is to adapt the appearance or functionality of the service in accordance with your preferences, or otherwise enhance its appearance or functionality, provided that the applicable legal requirements are met.
Where we rely on this exception, we will provide clear and comprehensive information about the relevant technology and provide a simple and free means for you to object to its use.
This exception does not cover technologies used to determine what content or advertising to show you based on your interests, behaviour or browsing history.
2.3 Analytics and performance technologies
Where used, we may use analytics and performance technologies to collect statistical information about how visitors use our website or Platform, with a view to improving the service.
Under UK law, certain analytics technologies may be used without prior consent where their sole purpose is to collect statistical information about use of the service or website with a view to improving it, provided that the applicable legal requirements are met.
Where we rely on this statistical purposes exception, we will provide clear and comprehensive information about the purpose of the technology and a simple and free means for you to object to its use.
The statistical purposes exception is limited. It does not cover technologies used to:
- identify, track or profile individual visitors;
- monitor individual visitors or groups of visitors;
- measure advertising performance;
- connect a visitor’s activity with advertising or marketing profiles;
- monitor browsing across different services or applications; or
- otherwise use information for purposes beyond collecting aggregate statistical information to improve the service.
Where consent is required, we will obtain consent before using the relevant technology.
2.4 Marketing and advertising technologies
We do not currently use cookies or similar technologies for targeted advertising or to create advertising profiles based on your activity on the RubiComps website or Platform.
If this changes, we will update this Cookie Policy and, where required, obtain your consent before using relevant non-exempt technologies.
3. What information may be collected?
Depending on the technology used, information collected may include:
- your IP address;
- browser type and version;
- device type and operating system;
- approximate location;
- pages or features accessed;
- dates and times of visits;
- information about how you interact with the website or Platform;
- session and authentication information; and
- preferences and settings.
Where information collected through cookies or similar technologies constitutes Personal Data, we process it in accordance with our Privacy Notice.
For analytics relying on the UK statistical purposes exception, we will use the information only for the permitted statistical purposes and will take appropriate measures to ensure that the resulting statistical information is not used to identify individuals.
4. Third-party technologies
Some cookies or similar technologies may be provided by third-party service providers that support the operation, security, functionality or analytics of our website or Platform.
Where a third party processes Personal Data on our behalf, we will put appropriate contractual protections in place as required by applicable data protection laws.
Some third parties may process information as independent controllers for particular purposes. Their own privacy and cookie policies may therefore apply to those activities.
We will not treat a third party as a Sub-Processor merely because it provides a technology used by the RubiComps website or Platform. Whether a provider is a Sub-Processor depends on whether it Processes Customer Personal Data on behalf of a Customer in accordance with our Data Processing Addendum.
5. UK and EU/EEA users
Our use of cookies and similar technologies is subject to the laws that apply to the user and the relevant service.
For users in the UK, we may rely on applicable exceptions under the Privacy and Electronic Communications Regulations (“PECR”), including the strictly necessary, statistical purposes and appearance exceptions, where all applicable requirements are satisfied.
The statistical purposes and appearance exceptions require clear and comprehensive information and a simple and free means of objecting to the relevant technology.
For users in the EU/EEA, where applicable local ePrivacy laws require prior consent for a non-essential cookie or similar technology, we will not use that technology unless and until the required consent has been obtained.
6. Managing cookies and similar technologies
You can control or delete cookies through your browser settings.
Where applicable, our cookie preference or consent tool will also allow you to manage optional technologies and, where relevant, object to technologies that we use under an applicable UK PECR exception.
Where UK law permits us to use a technology without prior consent subject to an objection mechanism, we will provide a simple and free means of exercising that choice.
Where applicable law requires prior consent, you can refuse the relevant technology through our consent mechanism.
You can change your choices or withdraw consent at any time where a consent mechanism is provided.
Please note that disabling or deleting strictly necessary cookies or similar technologies may affect the functionality of the website or Platform, particularly technologies required to maintain your Account or provide secure access.
We will not rely solely on browser settings as evidence that a user has objected to technologies where applicable UK PECR rules require a simple and free means of objection.
7. Consent and legal basis
Where cookies or similar technologies involve the Processing of Personal Data, the applicable legal basis will depend on the purpose and nature of the Processing.
Strictly necessary technologies may be used where necessary to provide a service requested by you or where another applicable legal exception applies.
Where UK PECR permits the use of statistical purposes or appearance technologies without prior consent, we will comply with the applicable information and objection requirements.
For non-exempt technologies where consent is required, we will obtain consent before using them.
Where consent is relied upon as the legal basis under data protection law, you may withdraw your consent at any time. Withdrawal of consent does not affect the lawfulness of Processing carried out before consent was withdrawn.
Further information about how we process Personal Data, including our legal bases, retention practices and your rights, is available in our Privacy Notice.
8. Retention
The length of time that cookies and similar technologies remain on your device will depend on whether they are session-based or persistent and on the purpose for which they are used.
Session technologies are generally removed when you close your browser or end your session.
Persistent technologies may remain on your device for a defined period or until you delete them.
We will seek to use appropriate durations having regard to the purpose of the technology and applicable legal requirements.
Where cookies or similar technologies involve Personal Data, we will retain that Personal Data only for as long as reasonably necessary for the relevant purpose, subject to our Privacy Notice and any applicable legal obligations.
9. Changes to this Cookie Policy
We may update this Cookie Policy from time to time to reflect changes to:
- our website or Platform;
- the cookies and similar technologies we use;
- our use of third-party services;
- applicable laws or regulatory guidance; or
- our privacy practices.
Any updated version will be published on this page with the updated date shown at the top.
10. Contact us
If you have any questions about this Cookie Policy or our use of cookies and similar technologies, please contact us at:
Email: info@rubicomps.ai
VFD SaaS Technologies Ltd
Trading as RubiComps
Company number: 09312818
England and Wales